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Ace Talent Recruitment

Job Title
Purchasing Officer
About Company
The position is for our client company located in Sydney who specialize in the manufacturing of Medical Equipment in Australia
Job Summary
The Purchasing Officer plays a critical role in ensuring the smooth and efficient operation of the Purchasing Department. This position is responsible for managing procurement activities, maintaining optimal stock levels for fast-moving items, monitoring backorders, and supporting cross-functional collaboration to meet internal and external customer expectations. The ideal candidate will combine strong organizational and analytical skills with excellent communication and problem-solving abilities.
Reporting Relationships
<ul>
<li>Reports to: General Manager / Managing Director</li>
<li>Collaborates with: Office Team, Warehouse Staff, Technical Department, Project Managers (PM), and Procurement Specialists (PS)</li>
</ul>
Qualifications and Experience
<ul>
<li>Experience in purchasing, supply chain, or procurement management</li>
<li>Proven track record in managing supplier relationships and procurement processes</li>
<li>Proficiency in ERP systems (e.g., SAP, Oracle, or similar)</li>
<li>Strong analytical and negotiation skills</li>
<li>Excellent interpersonal, verbal, and written communication skills</li>
<li>Attention to detail and ability to manage multiple priorities in a fast-paced environment</li>
</ul>
Key Responsibilities
4.1 Purchasing &amp; Stores
<ul>
<li>Process purchase orders to suppliers, including prompt orders and scheduled stock replenishment</li>
<li>Monitor and analyze stock usage patterns to maintain optimal inventory levels</li>
<li>Coordinate return of defective goods to suppliers for warranty repair or replacement</li>
<li>Manage internal stock transfers and adjustments, including demonstration (DEMO) stock</li>
</ul>
4.2 Administration &amp; Company Technical Support
<ul>
<li>Receive, subcontract, and dispatch repair items via the warehouse</li>
<li>Generate purchase orders for technical repairs under warranty</li>
<li>Prepare and distribute quarterly stock reports to Project Managers and Procurement Specialists</li>
</ul>
4.3 Product Sourcing
<ul>
<li>Identify and qualify second-source suppliers to mitigate supply chain risks</li>
<li>Negotiate pricing and terms to reduce overall cost of goods while maintaining quality standards</li>
</ul>
4.4 Freight Forwarders &amp; Logistics Coordination
<ul>
<li>Solicit and compare quotes from freight forwarders for international and domestic shipments (air and sea)</li>
<li>Coordinate timely and cost-effective logistics arrangements for incoming and outgoing shipments</li>
</ul>
4.5 Occupational Health and Safety
<ul>
<li>Maintain a safe and healthy work environment in accordance with OHS regulations</li>
<li>Identify and report potential hazards; participate in risk mitigation initiatives</li>
<li>Ensure full compliance with Ecomed Trading’s OHS policies, procedures, and guidelines</li>
</ul>
4.6 Communication &amp; Collaboration
<ul>
<li>Maintain clear, consistent, and professional communication with internal stakeholders</li>
<li>Facilitate information sharing across departments to support operational efficiency</li>
</ul>
4.7 Code of Ethics
<ul>
<li>Adhere to the highest standards of integrity and professionalism as outlined in Ecomed Trading’s Code of Ethics</li>
<li>Ensure all procurement activities comply with legal, regulatory, and company standards</li>
</ul>