Anzaa Consultants

Overview&nbsp;
A well-established and globally recognized organization known for its commitment to combining traditional knowledge with modern science. The organization is driven by innovation, quality, and customer trust. Its manufacturing operations are guided by stringent quality standards, eco-friendly processes, and a focus on continuous improvement. The company fosters a collaborative and inclusive work culture, encouraging professional growth and operational excellence.
The Administration Executive is responsible for ensuring smooth, efficient, and well-coordinated daily operations within the office. The role involves managing administrative functions, coordinating internal events and travel, supporting HR processes such as onboarding and documentation, and working closely with PRO services for visas and government-related requirements.
&nbsp;Key Responsibilities:
1. Office Administration
<ul>
<li class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l2 level1 lfo1; tab-stops: list 36.0pt;">Oversee daily office operations to maintain a clean, organized, and efficient workspace.</li>
<li class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l2 level1 lfo1; tab-stops: list 36.0pt;">Manage office supplies, equipment, and inventory levels.</li>
<li class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l2 level1 lfo1; tab-stops: list 36.0pt;">Coordinate with vendors, facility management teams, and service providers for contracts, services, and invoices.</li>
<li class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l2 level1 lfo1; tab-stops: list 36.0pt;">Handle office maintenance requests and ensure timely resolution.</li>
</ul>
2. Internal Event Coordination
<ul>
<li class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo2; tab-stops: list 36.0pt;">Plan and coordinate internal events, including team meetings, celebrations, workshops, and office activities.</li>
<li class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo2; tab-stops: list 36.0pt;">Manage event logistics such as venue arrangements, communication, vendor coordination, and materials.</li>
</ul>
3. Travel Management
<ul>
<li class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l6 level1 lfo3; tab-stops: list 36.0pt;">Arrange domestic and international travel including visas, flights, hotel bookings, transportation, and itineraries.</li>
<li class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l6 level1 lfo3; tab-stops: list 36.0pt;">Ensure all travel arrangements comply with company policies and timelines.</li>
<li class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l6 level1 lfo3; tab-stops: list 36.0pt;">Maintain accurate travel records and support employees with expense documentation.</li>
</ul>
4. Employee Onboarding &amp; Documentation
<ul>
<li class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l5 level1 lfo4; tab-stops: list 36.0pt;">Assist HR in executing seamless onboarding processes for new employees.</li>
<li class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l5 level1 lfo4; tab-stops: list 36.0pt;">Prepare onboarding kits, arrange workspace setup, and coordinate orientation activities.</li>
<li class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l5 level1 lfo4; tab-stops: list 36.0pt;">Maintain up-to-date employee files, records, and documentation.</li>
<li class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l5 level1 lfo4; tab-stops: list 36.0pt;">Support HR in issuing letters, contracts, and employment updates.</li>
</ul>
5. Visa &amp; PRO Coordination
<ul>
<li class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l3 level1 lfo5; tab-stops: list 36.0pt;">Coordinate visa applications, renewals, cancellations, and all government-related documentation.</li>
<li class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l3 level1 lfo5; tab-stops: list 36.0pt;">Liaise with PRO to ensure timely submission and completion of paperwork.</li>
<li class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l3 level1 lfo5; tab-stops: list 36.0pt;">Maintain and update the employee visa tracker, monitoring expiry dates and compliance.</li>
</ul>
6. Reception &amp; Front Desk Management
<ul>
<li class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l4 level1 lfo6; tab-stops: list 36.0pt;">Manage front-desk activities including welcoming visitors, handling phone calls, and addressing inquiries.</li>
<li class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l4 level1 lfo6; tab-stops: list 36.0pt;">Maintain a professional and welcoming reception area.</li>
<li class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l4 level1 lfo6; tab-stops: list 36.0pt;">Handle incoming and outgoing mail, courier services, and general communications.</li>
</ul>
Must Have&nbsp;
<ul>
<li class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l1 level1 lfo7; tab-stops: list 36.0pt;">Bachelor’s degree required.</li>
<li class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l1 level1 lfo7; tab-stops: list 36.0pt;">10+ years of experience in administration or office management (preferred).</li>
<li class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l1 level1 lfo7; tab-stops: list 36.0pt;">Strong organizational, coordination, and multitasking skills.</li>
<li class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l1 level1 lfo7; tab-stops: list 36.0pt;">Excellent verbal and written communication abilities.</li>
<li class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l1 level1 lfo7; tab-stops: list 36.0pt;">Proficiency in MS Office applications (Word, Excel, Outlook).</li>
<li class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l1 level1 lfo7; tab-stops: list 36.0pt;">Knowledge of visa procedures and PRO coordination is an added advantage.</li>
<li class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l1 level1 lfo7; tab-stops: list 36.0pt;">Ability to build strong internal relationships and handle confidential information with discretion.</li>
</ul>
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