<div>Artha Energy Resources (AER) is an advisory firm that is focused on attracting and bringing new investment into the power generation industry in India across segments and asset classes. Our goal is to be the fulcrum of the renewable energy sector that connects EPCs, investors, and consumers. Our expertise includes renewable energy consulting, partnerships with world-class EPCs, financial structuring, asset, and project management services.</div>

Artha Energy Resoures

Job Description&nbsp;
Receptionist Cum Admin
About Artha Energy Resources&nbsp;
Artha Energy Resources is a developer and owner of Solar Energy Projects, providing IPP, EPC, and O&amp;M solutions to C&amp;I customers across 19 states in India.&nbsp;
Role Overview&nbsp;
The Receptionist &amp; Office Administrator will be responsible for managing the front desk and ensuring a professional experience for visitors, while supporting smooth and efficient day-to-day office operations. The role will involve office administration, vendor coordination, hospitality, discipline management, pantry and support staff supervision, IT asset coordination, and selected HR support activities.&nbsp;
Reports To: Managing Partner&nbsp;
Location: Office No. 5, 1st Floor, Surya Mahal Building, B Bharucha Road, Kala Ghoda, Fort, Mumbai, Maharashtra – 400013&nbsp;
Success Definition:&nbsp;
The office operates smoothly with professional front-desk management, strong discipline, efficient vendor coordination, effective support services, and a professional workplace environment.&nbsp;
Key Responsibilities&nbsp;
1. Front Desk &amp; Reception Management&nbsp;
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Greet and assist all visitors professionally.&nbsp;
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Ensure guest waiting time is maintained below 5 minutes.&nbsp;
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Maintain accurate visitor records.&nbsp;
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Handle incoming calls and route them appropriately.&nbsp;
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Ensure the reception area remains clean, organized, and presentable.&nbsp;
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</ul>
2. Office Administration&nbsp;
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Maintain office supplies, stationery, and inventory.&nbsp;
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Coordinate housekeeping, maintenance, and general office services.&nbsp;
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Maintain courier records and logs.&nbsp;
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Monitor office infrastructure and ensure timely resolution of issues.&nbsp;
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Ensure essential office services remain functional with minimum disruption.&nbsp;
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3. Vendor Management&nbsp;
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Source and evaluate vendors, obtaining a minimum of 3 quotations wherever applicable.&nbsp;
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Maintain an updated vendor database.&nbsp;
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Negotiate pricing and service terms.&nbsp;
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Coordinate AMC and other service vendors.&nbsp;
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Monitor vendor performance and service quality.&nbsp;
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4. Invoice &amp; Billing Coordination&nbsp;
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Collect and verify vendor invoices.&nbsp;
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Maintain proper invoice and supporting documentation.&nbsp;
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Coordinate with Accounts for timely payment processing.&nbsp;
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Track invoice status and payment due dates.&nbsp;
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5. Office Discipline &amp; Decorum&nbsp;
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Support punctuality and workplace discipline.&nbsp;
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Monitor compliance with the company's dress code and office guidelines.&nbsp;
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Maintain professional workplace standards and office decorum.&nbsp;
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Escalate recurring discipline-related concerns to the reporting manager.&nbsp;
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6. Guest Experience &amp; Hospitality&nbsp;
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Prepare meeting rooms before scheduled meetings.&nbsp;
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Ensure meeting rooms are clean, organized, and fully equipped.&nbsp;
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Provide professional hospitality to guests and visitors.&nbsp;
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Arrange refreshments as required.&nbsp;
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8. IT Asset Management &amp; Coordination&nbsp;
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Maintain accurate inventory of mobiles, laptops, and IT accessories.&nbsp;
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Track asset issuance, returns, and handovers during onboarding and offboarding.&nbsp;
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Coordinate with IT vendors for repairs, replacements, and troubleshooting with help of IT Manager.&nbsp;
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Maintain proper documentation and records of all IT assets.&nbsp;
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Ensure timely recovery and handover of IT assets during employee separation.&nbsp;
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9. Pantry &amp; Office Support Team Management&nbsp;
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Manage pantry operations, including stock, quality, hygiene, and availability.&nbsp;
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Supervise office boys and allocate daily tasks.&nbsp;
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Ensure timely meeting refreshments and daily office service readiness.&nbsp;
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Monitor discipline, attendance, and performance standards of support staff.&nbsp;
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Ensure support staff maintain professional conduct and service standards.&nbsp; 
Key Deliverables&nbsp;
<ul>
<li>Professional guest experience&nbsp;</li>
<li>Fully functional office with zero downtime&nbsp;</li>
<li>Disciplined office environment&nbsp;</li>
<li>Accurate IT asset tracking&nbsp;</li>
<li>Efficient vendor and pantry management &nbsp;</li>
</ul>
KPIs&nbsp;
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<li>&nbsp;Guest waiting time&nbsp;</li>
<li>&nbsp;Admin uptime&nbsp;</li>
<li>&nbsp;Invoice turnaround time&nbsp;</li>
<li>&nbsp;Vendor efficiency&nbsp;</li>
<li>&nbsp;Cleanliness and discipline feedback&nbsp;</li>
<li>&nbsp;Asset tracking accuracy&nbsp;</li>
</ul>
Skills &amp; Competencies&nbsp;
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<li>Communication skills&nbsp;</li>
<li>Negotiation ability&nbsp;</li>
<li>Basic accounting knowledge&nbsp;</li>
<li>Multitasking ability&nbsp;</li>
<li>Professional etiquette&nbsp;</li>
</ul>
&nbsp;Behavioural Expectations&nbsp;
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<li>Presentable and professional&nbsp;</li>
<li>Proactive and accountable&nbsp;</li>
<li>Detail-oriented&nbsp;</li>
</ul>
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</ul>