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Neuraleap Technologies Group

Billing Executive About the Role
We are looking for a detail-oriented Billing Executive to manage day-to-day billing operations, invoice generation, sales and dispatch documentation, and billing-related reconciliations. The candidate will ensure accurate and timely billing, maintain proper records, and coordinate with the sales, warehouse, dispatch, and accounts teams.
Key Responsibilities 1. Daily Billing Operations
<ul>
<li>Generate sales invoices, tax invoices, and other billing documents accurately and on time.</li>
<li>Verify customer details, product codes, quantities, rates, discounts, and applicable GST before generating invoices.</li>
<li>Cross-check billing details against approved sales orders and dispatch documents.</li>
<li>Prepare invoices, delivery challans, e-way bills, and other relevant documents, wherever applicable.</li>
<li>Ensure all invoices are recorded correctly in the accounting or billing software.</li>
<li>Maintain daily billing records and update relevant Excel or Google Sheets trackers.</li>
<li>Coordinate with the warehouse and dispatch teams to ensure timely and accurate billing.</li>
</ul>
2. Order Verification &amp; Coordination
<ul>
<li>Verify sales orders and approved pricing before processing invoices.</li>
<li>Coordinate with the sales team to resolve discrepancies in rates, discounts, customer details, or order quantities.</li>
<li>Ensure billing is completed against the correct customer order and dispatch details.</li>
<li>Follow up on pending orders, dispatch documents, and billing-related queries.</li>
<li>Coordinate with the accounts team regarding invoice corrections, cancellations, and credit or debit notes, wherever applicable.</li>
</ul>
3. GST &amp; Documentation Compliance
<ul>
<li>Ensure invoices contain correct GST details, HSN codes, tax rates, and other mandatory information.</li>
<li>Verify customer GSTIN and billing addresses before invoice generation.</li>
<li>Assist the accounts team with sales register preparation and GST-related reconciliation.</li>
<li>Maintain proper records of invoices, credit notes, debit notes, delivery challans, and e-way bills.</li>
<li>Support the accounts team in retrieving billing documents and resolving discrepancies during GST reconciliation or audits.</li>
</ul>
4. Monthly Responsibilities
<ul>
<li>Prepare monthly sales and billing reports.</li>
<li>Reconcile invoices generated with sales orders and dispatch records.</li>
<li>Identify pending billing, cancelled invoices, duplicate entries, and billing discrepancies.</li>
<li>Submit billing data and supporting documents to the accounts team for month-end closing.</li>
<li>Maintain systematic filing of billing records for audit and reference purposes.</li>
</ul>
Required Skills &amp; Qualifications
<ul>
<li>Education: Graduate in Commerce; B.Com preferred.</li>
<li>Experience: 4–6 years in billing, invoicing, or accounts operations.</li>
<li>Software: Working knowledge of Tally or relevant billing software.</li>
<li>Compliance Knowledge: Understanding of GST invoices, HSN codes, e-way bills, and delivery challans.</li>
<li>Tools: Proficiency in Microsoft Excel and Google Sheets.</li>
<li>Core Skills:
<ul>
<li>Strong attention to detail and numerical accuracy.</li>
<li>Good coordination and communication skills.</li>
<li>Ability to handle billing transactions, maintain records, and meet deadlines.</li>
</ul>
</li>
</ul>